DioCal Payroll Administration


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Payroll Information

2018 Timesheet for Diocesan Payroll — to report hours or wage adjustments
2018 Payroll Calendar & List of Holidays Observed by Diocesan House (offices closed)
2018 Budget Planning Packet — costs associated with an employee, COLA, Clergy Compensation Minimums, rates for supply and interim clergy
2019 Budget Planning Packet — costs associated with an employee, COLA, Clergy Compensation Minimums, rates for supply and interim clergy
New Hire Paperwork Checklist



New Hire / Change Forms

2018 Personnel Data and Benefits Eligibility Form
2019 Employee Data & Benefits Eligibility Form
2018 Payroll Authorization
2019 Payroll Authorization
2018 Housing Allowance Resolution Certification & Parsonage Allowance Definition
2019 Housing Allowance Resolution Certification & Parsonage Allowance Definition
W-4 (Send only the first page of form W4 to DioCal payroll. Keep the worksheet(s) for your record)
Clergy Tax Withholding Request Form (for Fed and State)
State of CA Tax Withholding Allowance Certificate
Employment Eligibility Verification Form I-9 (revised July 2017, please destroy all previous version of form)
2018 Direct Deposit and Paperless Payroll Enrollment Form
2019 Direct Deposit and Paperless Payroll Enrollment Form
2018 Insurance Premiums Pre-Tax Payroll Deduction Authorization (to be provided when employee opts into a medical plan that exceeds the employer plan offered)
2019 Insurance Premiums Pre-Tax Payroll Deduction Authorization (to be provided when employee opts into a medical plan that exceeds the employer plan offered)



Clergy Pension & Retirement Savings

Enrollment in the clergy pension plan is a canonical requirement for those who meet the rules outlined in the plan document. Clergy Pension Benefits are detailed online at www.cpg.org.  The cleric and employer must complete the enrollment process directly with CPG.  

Church Pension Group contact information: www.cpg.org or call 1.800.480.9967 M-F 5.30am-5pm Pacific

Clergy Pension forms, available from www.cpg.org forms library, should be filed directly with CPG. The Diocese does not submit notices for any cleric working at a congregation or institution paid through Diocese Payroll Service.

Employment Change Form to report new assignments or compensation changes effective on or after January 1, 2018
Visit www.cpg.org forms library for paperwork needed to make changes effective on or before December 31, 2017

Retirement Savings (RSVP) - Optional
The Episcopal Church Retirement Savings Plan (RSVP) is a 403(b) tax-deferred retirement savings plan that gives clergy the option of contributing their own money toward their retirement savings. If your employer does not currently participate, the employer should first complete the Employer Adoption Agreement and contact CPG at (866) 802-6333, Monday - Friday, 8:30AM - 8:00PM ET (excluding holidays).

RSVP Enrollment Form — to be sent directly by cleric/employer to CPG
2018 Clergy Pre-Tax Payroll Deduction Authorization for RSVP or 403b – to be filed with payroll office for an active RSVP or 403b account.
2019 Clergy Pre-Tax Payroll Deduction Authorization for RSVP or 403b – to be filed with payroll office for an active RSVP or 403b account.



Lay Retirement

Lay Employees Defined Contribution Retirement Plan Employee Application for Membership (for new hires or new enrollments, send copy to DioCal and the original to CPG)
2018 Lay Defined Contribution Retirement Plan Pre-Tax Payroll Deduction Authorization
2019 Lay Defined Contribution Retirement Plan Pre-Tax Payroll Deduction Authorization



Termination Paperwork

Termination Packet
Salary Continuation (unemployment) Benefits Information and Application



Employee Payroll Related Resources

Instructions to Access Your Online Payroll and Tax Records — for help registering your account at www.mypaychex.com or for password resets call: MyPaychex Support Center at (877) 281-6624
Clergy Pension Services
Lay Pension Services



Flexible Spending Accounts — 2018 FSA with Paychex

 

Available only to employees working at least 20 hours a week and paid through diocesan payroll. FSA requires annual enrollment.

2018 FSA Enrollment Form
2018 FSA Employee booklet
2018 FSA Health Eligible Expense Listing
2018 FSA Dependent Care Eligible Expense Listing
Paychex FSA Mobile App flier
Paychex website

Paychex phone number: 1-800-472-0072, representatives are available Monday throug Friday, 8 a.m. to 8 p.m. ET