Parochial Report

2019 Report of Episcopal Congregations and Missions

According to Canons I.6, I.7, and 1.17
The 2019 Parochial Report must be submitted online by March 1, 2020.

New procedures for 2019 parochial reports

In an effort to continue the spirit of a paperless General Convention, this year the Executive Office of the General Convention did not mail printed information regarding the filing of the 2019 Parochial Report. Instead, Executive Office emailed congregations individually to provide links and updated information.

The Executive Office also revised the parochial report website and log-in procedures.  When you first go to the parochial report website to file the 2019 parochial report, you will be asked to update your log-in credentials.

The email sent to congregations explaining the new procedures may be found here.

If you have any questions about how to access the Parochial Report website, which is not maintained by the Diocese, please email: pr@episcopalchurch.org


How to complete page 3 of the parochial report correctly

2019 Parochial Reports/Page 3 Line A Explanation

Line A Must Equal Line E: As you prepare your 2019 parochial report, may we call your attention to an important requirement in the preparation of your Parochial Report that is sometimes the source of errors, namely, that Line A, Normal Operating Income, must be forced to equal Line E, Operating Expenses.  See below the relevant excerpt on this point from the Page Three Instructions specifying that “all funds, from whatever source, that are used for the general operations of the congregation are operating revenues” and that “if this report is completed correctly, there will usually be no significant difference between total operating revenues and total operating expenses.”

This requirement is to the great advantage of congregations.  As you know, your diocesan assessment is calculated on your Line A operating income.  By excluding from Line A the revenues received in excess of your operating expenses, those excess revenues are not assessed and may be saved for capital expenditures or as cash reserves or endowment without being assessed.  Furthermore, such revenues will never be assessed unless expended in a future year for operating expenses. 

Therefore, as is commonly the case, if your Operating Income (Line A) exceeds Operating Expenses (Line E), an amount should be subtracted from Line A and included on Line 9 (Other investment funds) in order to equalize Line A and Line E.

Conversely, if your Operating Income (Line A) is insufficient to meet Operating Expenses (Line E), an amount must be added to Line 4 (Available for operations from investments) to equalize Line A and Line E.  When this is necessary, please bear in mind that your cash reserves and investment funds were not previously assessed.

From page 1 of the 2019 Workbook for Page Three with Line by Line Instructions:

General Description of Operating Revenues and Expenses: All funds, from whatever source, that are used for the general operation of the congregation are operating revenues. The general operation of the congregation includes—but is not limited to—compensation of clergy & lay staff, all expenses related to operating and insuring the building(s), expenses of the music program, church school, adult education programs, flowers and supplies for the altar, diocesan quota or assessment, and office expenses.

Important note: Because operating revenues are defined as the funds that are used to pay operating expenses, operating income will typically equal or nearly equal operating expenses. If this report is completed correctly, there will usually be no significant difference between total operating revenues and total operating expenses.

For detailed instructions and examples of how to complete Page 3 of your parochial report, download the 2019 Workbook for Page Three with Line by Line Instructions, which may be found at https://extranet.generalconvention.org/staff/files/download/26438

Other information is available here: https://www.episcopalchurch.org/research/forms-and-instructions

If you have further questions after consulting the online instructions, please feel free to contact us, Tom Ferguson, tomf@diocal.org or Jim Forsyth, jimf@diocal.org.