DioCal Payroll Administration

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Click here for DioCal Employee Benefits


Payroll Information

Timesheet for Diocesan Payroll — to report hours or wage adjustments (this link redirects you to a dropbox file that must be downloaded to your local computer for editing)
2019 Payroll Calendar & List of Holidays Observed by Diocesan House (Bishop’s Office closed)
2019 Budget Planning Packet — costs associated with an employee, COLA, Clergy Compensation Minimums, rates for supply and interim clergy
New Hire Paperwork Checklist for Diocesan Payroll Service & Benefits Enrollments
CA Exemption Worksheet — To determine if the position is exempt or non-exempt. More information is available on the California Division of Labor Standards Enforcement’s website at dir.ca.gov/dlse
Termination Packet

New Hire / Change Forms

2019 Employee Data & Benefits Eligibility Form
2019 Payroll Authorization
2019 Housing Allowance Resolution Certification & Parsonage Allowance Definition
W-4 (Send only the first page of form W4 to DioCal payroll. Keep the worksheet(s) for your record)
Clergy Tax Withholding Request Form (for Fed and State)
State of CA Tax Withholding Allowance Certificate
Employment Eligibility Verification Form I-9 (revised July 2017, please destroy all previous version of form)
2019 Direct Deposit and Paperless Payroll Enrollment Form
2019 Insurance Premiums Pre-Tax Payroll Deduction Authorization (to be provided when employee opts into a medical plan that exceeds the employer plan offered)

New enrollment process for lay defined contribution retirement and clergy pension plans effective Feb 1, 2019: All new hires will be entered into CPG’s Employee Roster and enrolled in the appropriate retirement plan by the Diocesan Payroll & Benefits Coordinator. Once enrolled, the ongoing employee data management for retirement and pension plans is the responsibility of the employer’s assigned Senior Officer (typically the rector, vicar, or Ex. Dir.) or Administrative Officer (appointed by the local Sr. Officer). ER technical questions should be directed to CPG’s Client Services Team at (855) 594-2201, Monday–Friday, 8:30AM–8:00PM ET (excluding holidays) oradmin-assist@cpg.org

Lay Retirement

2019 Lay Defined Contribution Retirement Plan Pre-Tax Payroll Deduction Authorization

Clergy Pension & Retirement Savings

Enrollment in the clergy pension plan is a canonical requirement for those who meet the rules outlined in the plan document. Clergy Pension Benefits are detailed online at www.cpg.org.  The cleric and employer must complete the enrollment process directly with CPG.  

Church Pension Group contact information: www.cpg.org or call 1.800.480.9967 M-F 5.30am-5pm Pacific

Clergy Pension forms, available from www.cpg.org forms library, should be filed directly with CPG. The Diocese does not submit notices for any cleric working at a congregation or institution paid through Diocese Payroll Service.

Employment Change Form to report new assignments or compensation changes effective on or after January 1, 2018
Visit www.cpg.org forms library for paperwork needed to make changes effective on or before December 31, 2017

Retirement Savings (RSVP) - Optional
The Episcopal Church Retirement Savings Plan (RSVP) is a 403(b) tax-deferred retirement savings plan that gives clergy the option of contributing their own money toward their retirement savings. If your employer does not currently participate, the employer should first complete the Employer Adoption Agreement and contact CPG at (866) 802-6333, Monday - Friday, 8:30AM - 8:00PM ET (excluding holidays).

RSVP Enrollment Form — to be sent directly by cleric/employer to CPG
2019 Clergy Pre-Tax Payroll Deduction Authorization for RSVP or 403b – to be filed with payroll office for an active RSVP or 403b account.

Employee Payroll Related Resources

Instructions to Access Your Online Payroll and Tax Records — for help registering your account at www.mypaychex.com or for password resets call: MyPaychex Support Center at (877) 281-6624
Clergy Pension Services
Lay Pension Services

Flexible Spending Accounts — 2019 FSA with Paychex

Employees on Diocese payroll working at least 20hrs/week are eligible to participate in the FSA. By setting pre-tax money aside each paycheck for medical and dependent care expenses, employees can save an average of up to 40% a year on out-of-pocket expenses. Use this tool to calculate your annual election and explore tax savings.

Call Paychex FSA employee support for assistance with FSA benefits: 1-877-244-1771. 

2019 FSA Enrollment Form (to be completed and returned to DioCal payroll office)
2019 FSA Employee booklet
2019 FSA Health Eligible Expense Listing
FSA Dependent Care Eligible Expense Listing